[5192A] Principal Assistant

Start date: April 2026 (negotiable)
Clearance: NATO Secret
Location: Braine L'Alleud, Belgium

Skills:

• Higher vocational training in a relevant discipline, with at least 3 years post-related experience, or a secondary educational qualification, with at least 5 years post-related experience, in progressively responsible support positions
• Experience in resource planning and personnel management.
• Experience in budgetary planning and management.
• Demonstrated skills in Microsoft Office suite, including Project, Word, Excel, PowerPoint, SharePoint and databases.
• Experience in organization, coordination and communication.
• Experience in guidance writing and reporting.
• Experience in the preparation of statistical analysis and appropriate mechanisms to document and present the findings in an academic or comparable environment.
• Experience in Project Management Framework / Methodologies such as PRINCE 2, PMP.


Activities:

• Consolidating statistical reports and the tracking of submissions to align to expectations
• Resource planning alignment with the Head Portfolio Management Office (HPMO) & Head of Staff Management Office (HSMO) for the Business Unit
• Act as the interface between the Land/Air Business Unit Owner and the NIMSC Front Office
• Monitor the Business Unit fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner
• Monitor the Key Performance Indicators of Projects and Services Execution and prepares reports and analysis to the Business Unit Owner
• Support the Business Unit Project Managers to monitor and control project progress to ensure resources are consumed in accordance with the approved budget and within the approved timelines
• Support the Business Unit Service Delivery Managers to monitor and control Services to ensure resources are consumed in accordance with the approved budget and within the approved timelines
• Support reporting and communications with the Business Unit and NIMSC management, in order to ensure projects are monitored and controlled across all management levels
• Coordinate with HSMO to ensure swift and efficient recruitment and contracting activity and to maintain Business Unit manning status reports
• Coordinate project or service related activities for Travel and Contractual Management
• Support the production of Weekly, Monthly and Quarterly NIMSC Project and Service situation reports
• Administration and delivery arrangements for technical and behavioral training for NIMSC personnel
• Responsible for the centralized coordination and standardization, maintenance, development policing of the NIMSC Land/Air intranet SharePoint IKM web/portal-page
• Working with all NIMSC Business Units to ensure standardization and centralizing of information repositories to introduce leaner processes and efficiencies to the benefit of all
• Business Unit Space Management and Security Representative
• Responsible for the coordination of centralized accounting and inventory activities in direct liaison with the HSMO Office within NIMSC
• Act as Principal Administrative POC within the Business Unit for NICs, Military and IWC project focused personnel
• Deputize for higher grade staff, if required
• Performs other duties as may be required